Cleaning Invoice Template
A free invoice template for house cleaning and office cleaning services. List each visit, the extras and the supplies, then download a PDF. No account, no watermark.
Sample cleaning invoice template
| Description | Qty | Price | Total |
|---|---|---|---|
| Weekly cleaning, 3-bedroom home (4 visits in February) | 4 | $140.00 | $560.00 |
| Deep clean add-on: inside oven and fridge (24 February) | 1 | $65.00 | $65.00 |
| Interior window cleaning (per window, 17 February) | 12 | $6.00 | $72.00 |
| Laundry: wash, dry and fold (per load) | 2 | $15.00 | $30.00 |
Service address: 22 Willow Lane. Visits in February 2026: 3, 10, 17 and 24 February (every Tuesday). Next month's visits are billed at the start of April. Payment terms: Net 7. Pay by bank transfer to [account details] or by card at [payment link].
What to include on a cleaning invoice
- Your business name, phone and email
- The client's name and the service address
- A unique invoice number, the invoice date and the due date
- The dates of the visits the invoice covers
- The regular cleaning, priced per visit, per hour or as a flat monthly rate
- Extras such as a deep clean, windows, laundry or move-out cleaning, each on its own line
- Supplies, only if you charge for them separately
- Any agreed fee, such as a late cancellation or lockout fee
- Sales tax, if your state taxes cleaning services
- The total due, the payment terms and how to pay you
In the free invoice builder, put the details that have no field of their own, such as the service address and the visit dates, in the Notes field, as in the sample.
How to fill in this template
Open the template
Click "Use this template". The invoice builder opens with the sample lines filled in. No account needed.
Add your details
Enter your business name, your client, the invoice number and the dates. Pick one of 5 styles and a currency.
Replace the sample lines
Change each line to your own work, with a quantity and a unit price. Add a tax percentage if you charge tax.
Download the PDF
Check the preview and download the PDF. Attach it to an email to your client.
Per visit, per hour or flat rate: how to write each line
Price the regular cleaning the way you quoted it, so the invoice matches what the client agreed to.
- Per visit: quantity = the number of visits, price = the price per visit (for example 4 × $140).
- Per hour: quantity = the hours, price = your hourly rate. Name the dates and the number of cleaners in the description.
- Flat monthly rate: quantity = 1, price = the monthly fee, with the month in the description.
Invoicing regular clients
For weekly or every-other-week clients, send one invoice a month that lists the visit dates, rather than one invoice per visit. It saves you time and gives the client one payment to make.
Decide whether you bill at the start of the month, before the visits, or at the end, after them, and keep to it. Put extras on their own lines with the date, so the client can see why this month's total is different.
On the Starter and Pro plans, Due On Time can create the monthly invoice for you on a schedule, as a recurring invoice.
Commercial and office cleaning
Office clients often pay only invoices that quote their purchase order (PO) number and match the cleaning contract. Put the PO number, the site address and the contract period in the notes.
If you clean several sites for one client, give each site its own line, or its own invoice if the client pays them from different budgets.
Frequently asked questions
What should a cleaning invoice include?
Your business details, the client and the service address, an invoice number and dates, the visit dates, the regular cleaning, extras and supplies on their own lines, any agreed fees, sales tax if it applies, the total, the payment terms and how to pay.
How do I invoice weekly cleaning clients?
Send one invoice a month that lists every visit date, with the number of visits as the quantity and your price per visit as the unit price. Add extras on their own lines with the date.
Should I charge for cleaning supplies on the invoice?
Only if your quote said supplies are extra. Most cleaners include standard supplies in their price and charge only for special products the client asks for. Put any supply charge on its own line.
Do cleaning businesses charge sales tax?
It depends on the state and on the kind of cleaning. Some states tax some cleaning services, for example for businesses, and others do not. Check with your state tax agency or an accountant.
Is this cleaning invoice template free?
Yes. Fill it in and download the PDF for free. You do not need an account, and the PDF has no watermark.
Can Due On Time send cleaning invoices every month for me?
Yes, on the Starter and Pro plans. Set up a recurring invoice and Due On Time creates it on your schedule, emails it to the client and sends automatic payment reminders if it is not paid.
After you send the invoice
Work out the due date with the net 30 calculator. If the client pays late, use the payment reminder email templates. Or let Due On Time email the invoice and send the reminders for you. Compare plans.