UK Invoice Template (GBP)
A free invoice template for UK sole traders, freelancers and small limited companies, in pounds sterling. It follows the GOV.UK list of what an invoice must include. Download a PDF; no account, no watermark.
Sample uk invoice template
| Description | Qty | Price | Total |
|---|---|---|---|
| Brand identity: logo design, 3 concepts and 2 rounds of changes | 1 | £1,200.00 | £1,200.00 |
| Brand guidelines document (12 pages) | 1 | £450.00 | £450.00 |
| Social media templates (per template) | 6 | £40.00 | £240.00 |
Oliver Bennett, trading as Bennett Design, 14 Mill Lane, Leeds LS1 4AB. Bill to: Northbridge Studios Ltd, 3 Canal Wharf, Manchester M1 2AB. Work supplied: 2 to 27 February 2026. Not registered for VAT, so no VAT is charged. Payment terms: 30 days. Pay by bank transfer to [account name, sort code, account number].
What to include on a uk invoice
- A unique invoice number
- Your name or company name, address and contact details
- The customer's company name and address
- A clear description of what you are charging for
- The date you supplied the goods or services, and the invoice date
- The amounts charged and the total owed
- Sole traders using a business name: your own name too, and an address for legal documents
- Limited companies: the full company name as on the certificate of incorporation
- If you are VAT-registered: your VAT number, the VAT rate and the VAT amount in sterling
- Your payment terms and bank details
In the free invoice builder, put the details that have no field of their own, such as your address, the customer's address and the supply date, in the Notes field, as in the sample.
How to fill in this template
Open the template
Click "Use this template". The invoice builder opens with the sample lines filled in. No account needed.
Add your details
Enter your business name, your client, the invoice number and the dates. Pick one of 5 styles and a currency.
Replace the sample lines
Change each line to your own work, with a quantity and a unit price. Add a tax percentage if you charge tax.
Download the PDF
Check the preview and download the PDF. Attach it to an email to your client.
What GOV.UK says a UK invoice must include
GOV.UK lists nine things every invoice must include, whether or not you are registered for VAT. The sample above has all of them; the addresses and the supply date are in its notes.
- A unique identification number
- Your company name, address and contact information
- The company name and address of the customer
- A clear description of what you are charging for
- The date the goods or services were provided (the supply date)
- The date of the invoice
- The amount or amounts being charged
- The VAT amount, if VAT applies
- The total amount owed
Sole trader or limited company: whose name goes on the invoice
Sole traders: show your own name and any business name you use. If you trade under a business name, such as "Bennett Design", also give an address where legal documents can be delivered to you.
Limited companies: show the full company name exactly as it appears on the certificate of incorporation. If you list any director's name on the invoice, you must list all of them. Many companies also show their company number and registered office; the law requires those on business letters, order forms and websites.
Sources: GOV.UK: Invoices, what they must include, Companies Act 2006, section 1202, Trading Disclosures Regulations 2015, regulation 25
If you are VAT-registered
You must register for VAT when your taxable turnover for the last 12 months goes over £90,000, or you expect it to go over £90,000 in the next 30 days. Below that you can register by choice. Only VAT-registered businesses add VAT, so if you are not registered, do not charge it.
When you sell standard-rated or reduced-rated goods or services to another VAT-registered business, you must give them a VAT invoice, normally within 30 days. On top of the usual details it shows your VAT registration number, the time of supply (tax point), the VAT rate and the amount excluding VAT for each item, and the total VAT in pounds sterling. For a sale of £250 or less, including VAT, you can give a simplified VAT invoice if the customer agrees.
In the free invoice builder, put your VAT number in the Notes field and set the tax percentage to the VAT rate, for example 20 for the standard rate. The PDF labels that line "Tax (20%)": it is the VAT amount. The builder applies one rate to the whole invoice, so if some items are zero-rated or reduced-rated, put them on a separate invoice.
Sources: GOV.UK: Register for VAT, HMRC VAT Notice 700, section 16, GOV.UK: VAT rates, GOV.UK: How VAT works
When a UK invoice is late: interest and compensation
If you and your business customer did not agree a payment date, the law says payment is late 30 days after the customer gets the invoice or you deliver, whichever is later.
On a late business-to-business invoice you can claim statutory interest of 8% plus the Bank of England base rate, unless your contract sets a different rate. The Bank Rate was 3.75% on 31 December 2025 and on 30 June 2026, so the statutory rate is 11.75% a year for debts that became late in 2026. You can also claim fixed compensation once per invoice: £40 for a debt under £1,000, £70 for £1,000 to £9,999.99 and £100 for £10,000 or more. To claim, send a new invoice that adds the interest.
Sources: GOV.UK: Late commercial payments, GOV.UK: Charging interest on commercial debt, Bank of England: Bank Rate history
Frequently asked questions
What must a UK invoice include?
A unique invoice number, your name or company name, address and contact details, the customer's name and address, a clear description, the supply date, the invoice date, the amounts charged, any VAT, and the total owed. VAT-registered businesses also show their VAT number and the VAT rate and amount.
Do I need to be VAT-registered to send an invoice in the UK?
No. Anyone can send an invoice. You must register for VAT only when your taxable turnover for the last 12 months goes over £90,000, or will in the next 30 days. If you are not registered, do not charge VAT.
Does a sole trader need to put an address on an invoice?
GOV.UK says every invoice must show your name, address and contact information. If you trade under a business name, you must also give an address where legal documents can be delivered to you.
Can I charge interest on a late invoice in the UK?
Yes, on a business-to-business invoice. Unless your contract sets another rate, you can claim statutory interest of 8% plus the Bank of England base rate (11.75% a year for debts that became late in 2026) and fixed compensation of £40, £70 or £100 depending on the amount.
Is this UK invoice template free?
Yes. Fill it in and download the PDF for free. You do not need an account, and the PDF has no watermark.
Can Due On Time send UK invoices in pounds and follow up for me?
Yes. Invoices can be in GBP. Download the PDF and email it yourself for free, or on the Starter plan let Due On Time email the invoice, show when the client opens it and send automatic payment reminders.
After you send the invoice
Work out the due date with the net 30 calculator. If the client pays late, use the payment reminder email templates. Or let Due On Time email the invoice and send the reminders for you. Compare plans.